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Global Administration

Executive Assistant

Job ID: 103724
  • Osaka
  • Tokyo
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Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.

Your Impact

As an Executive Assistant, you will play a pivotal role in enabling the success of our senior leaders and firm partners, by providing strategic administrative support in a fast-paced, dynamic environment.
At McKinsey, we collaborate with clients to reshape industries and institutions through technology and innovation, addressing some of the most urgent challenges of our time. Your contributions will directly support our mission to create lasting and positive change. 
In this role, you will partner closely with senior leaders to optimize their time, foster trust-based relationships within their networks, and cultivate your own. Serving as a strategic liaison, you will engage with clients, internal teams, and external stakeholders, while maintaining the confidentiality of highly sensitive information. Your key responsibilities will include orchestrating, managing, and maintaining complex calendars and travel arrangements, as well as planning client and internal meetings, conferences, and events. With minimal guidance, you will serve as a trusted deputy, building strong relationships with clients and stakeholders. Your proactive mindset will drive impactful change for your Partners, the firm, and your professional growth. 
In this role, you will be part of a collaborative regional administration team based in Tokyo or Osaka, benefiting from in-person collaboration, learning and camaraderie.

Your Growth

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
When you join us, you will have:
  • Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
  • A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
  • Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
  • Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

Your qualifications and skills

  • University degree or equivalent qualification preferred
  • 8+ years of experience in roles involving complex calendar management, travel coordination, and scheduling across time zones, preferably in a high-performance, fast-paced environment
  • Proven ability to handle high-volume email correspondence, draft professional responses, and manage follow-ups with discretion
  • Strong customer service orientation, demonstrating empathy, professionalism, and discretion in building trust-based relationships with colleagues, clients, and stakeholders
  • Collaborative mindset, working effectively across teams, regions, and levels of seniority to ensure seamless communication and coordination
  • Demonstrated success in fast-paced environments, with strong problem-solving skills, adaptability, and the ability to prioritize demands effectively
  • Proficiency in Microsoft Office programs, with the ability to quickly learn new tools and systems
  • Professional presence and polished communication skills, representing senior leaders with confidence, discretion, and tact
  • Ability to work in-person at McKinsey Japanese offices
  • Ability to operate office equipment and handle transportation of materials or objects, when required
  • Native level proficiency in Japanese for verbal and written communication
  • Advanced proficiency in English (TOEIC 860 or equivalent) for verbal and written communication
Please review the additional requirements regarding essential job functions of McKinsey colleagues.
Our unwavering commitment to integrity drives everything we do, guiding us to always act in the best interests of our clients, our people, and the communities we serve.
Capabilities
  • Firm Administration
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FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.

Job Skill Group - N/A
Job Skill Code - EARD - Executive Assistant
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Tue Jul 01 00:00:00 GMT 2025
LinkedIn Posting City - Tokyo
LinkedIn Posting State/Province -
LinkedIn Posting Country - Japan
LinkedIn Job Title - Executive Assistant
LinkedIn Function - Administrative
LinkedIn Industry - Management Consulting
LinkedIn Seniority Level - Associate